Minutes of the USAWOA Scholarship Foundation Board of Directors Meeting
January 29, 2004
Call to Order:
USAWOA SF President CW4 (Ret) Don Hess called the BOD to order at 11 AM.
BOD members present:
President:
CW4 (Ret) Don Hess
Acting Treasurer:
CW4 (Ret) Bob Scott
Member:
CW4 (Ret) Frank Stamey
Excused:
CW5 (Ret) Rufus Montgomery (proxy submitted)
CW5 (Ret) Dick Scalzo (proxy submitted)
Administrative Announcements:
Mr. Hess designated to Mr. Stamey the proxy for Mr. Montgomery and the proxy for Mr. Scalzo to himself.
Secretary’s Report:
The minutes of the August 3 meeting were reviewed.
Motion by Mr. Scott that we accept the minutes as amended.
Seconded by Mr. Hess with proxy of Mr. Scalzo.
Approved unanimously.
Treasurer’s Report:
Mr. Scott was appointed Acting Treasurer due to the resignation of the Treasurer, Mr. White.
Motion by Mr. Stamey that Mr. Scott be appointed as Treasurer.
Seconded by Mr. Hess with proxy of Mr. Scalzo. Mr. Scott abstained and motion passed unanimously with one abstention. (Scott)
Budget Report.
Mr. Scott presented the budget for approval. (Attached). After detailed discussion and modification, motion made by Mr. Stamey, seconded by Mr. Hess with proxy by Mr. Scalzo.
Passed unanimously.
New
Business:
The appointment of assistant secretary and assistant treasurer to facilitate the administrative conduct of business in the absence of the secretary and treasurer was raised.
After discussion in which Mr. Stamey agreed to accept these positions, motion made by Mr. Scott, seconded by Mr. Hess, by proxy of Mr. Scalzo, that Mr. Stamey be appointed as assistant secretary and assistant treasurer.
Mr. Stamey abstained and motion passed unanimously with one abstention. (Stamey)
All checks must be co-signed.
It was recommended that the president be authorized as a co-signer with the treasurer in the event of an emergency requiring the disbursing of checks.
After discussion, motion was made by Mr. Scott, seconded by Mr. Stamey to authorize the president to be a co-signer on Foundation checks.
Motion passed unanimously. With one abstention (Hess).
Mr. Scott advised that he would e-mail to all board members with a format to record the volunteers hours spent on Foundation time i.e. reading, discussing, and attending meetings.
Recorded time will be sent to the president NLT 15 days after the end of the quarter.
Reports will be consolidated to keep an accurate record of the volunteer time spent for the Foundation.
Discussion was held on establishing a Foundation policy to include criteria for Scholarship Selection Committee, types of scholarships, naming of scholarships.and other related issues.
Mr. Hess volunteered to begin work on the Strategic Plan and policy for publicizing the Scholarship awards.
The Swamp Fox chapter has requested
the Foundation’s advice on the best way to recognize the national and chapter contributions made by CW4 Cletus McKeown.
Mr. Hess will respond to the request citing the current policy on naming of scholarships.
Discussion was held on the feasibility of offering separate PFCU affinity credit cards for the Foundation.
Tabled until the next meeting.
Mr. Scott advised that he would finalize the Combined Federal Campaign application for this year.
The dates for future meetings were established as quarterly with meetings scheduled for 10 AM on Apr 3; Jul 10 and Sep 25.
Closed in peace and harmony at 12:40 PM.
/s/
DON HESS
Acting Secretary
